Each user must be assigned to at least one community (by default, the National community) to be able to see or do anything within the Secure Space. A General Member will have access to any folder or document in the National community, from which they can read or download copies of any of the individual documents in that community. General Members will also have access to the list of contact information for other members of the National community.
This role will serve as the overall application and community administrator. This person will act as a “super user” with the authority to do any function in the system. This will be the only person who will be able to add and delete users. The Community Manager will also be the only person who can assign a user to be a State/Regional Community Coordinator. The Community Manager will be able to create and remove communities, create and remove folders, and upload, replace, or delete documents from folders anywhere in the repository.
The National Repository will be considered a single community and will be administered by the NIIX Community Manager (or by another user who is designated as having Manager rights). The Manager(s) of the National Repository would then have authority to review documents in the temporary upload queue and categorize them, edit the descriptions, and impose naming conventions. They would then be able to move the documents into the appropriate folders.
Visitors will be able to access the public space without registering. Information available at the Public Space will include general information about NIIX and NPSTC, links to related sites, a summary of what new features have been added to NIIX, frequently asked questions, and a list of events and announcements.
The member login screen and request for registration are also accessed from the public space.
Every user wanting to access the secure space will be required to register. Each user will be assigned a role by the NIIX Community Manager. Initially all users will be General Members (Phase 2.1). Additional roles will be added once Phase 2.2 is implemented, which will include State/Regional Community Coordinators and State/Regional Community Members.
A user profile will be created for each registered user to store basic information about them. The profiles will also be used to identify the access granted to each user. This model will be open ended in that a given user can have access to the national repository, as well as one or more state/regional communities.
These users can only be assigned by the NIIX Community Manager. A user can be assigned as a Coordinator of more than one State/Regional community, and conversely, a State/Regional community can have more than one user with Coordinator authority. A Coordinator will have the authority to create or delete folders, as well as upload, replace, or delete documents from any folder within that State/Regional community. A Coordinator can change access rights for General Members to give them access to the community as well as remove access right to deny them access to the community (General Members must all register through the Registration screen first before a Coordinator can give them access to a State/Regional Community).
The Community Coordinators will have the ability to send group emails to members of their communities to notify them of the availability of new documents for review, or any other notice of interest to the community.
These are General Members that have been given access to a specific State/Regional Community by that community’s Coordinator. State/Regional Community Members have read/download capability with any document located uniquely in the State/Regional Community. State/Regional Community Members can also have authority to make comments regarding specific documents. The State/Regional Community Coordinator could give them this authority either for an entire folder or by specific documents. The State/Regional Community Members also have the authority to upload documents in association with a comment they submit.